Organizing Committees
We Need YOU!
Hands on DC is successful because volunteers (like you) take charge. Each year a committed group of volunteers work together to organize the work-a-thon and other events throughout the year. Our work is organized by six committees -- each committee has a Chair (or Co-Chairs) and numerous "Coordinators" who take on responsibilities for different functions. Collectively, this group of committees and committee members is known as the Hands on DC Organizing Committee (OC).That is where you come in! We need your help to recruit all the volunteers and teams, scope out the schools, raise money, inform the media, maintain our websites, get the paint, organize logistics, train volunteers, etc. We need your help to do all the things that make Hands on DC a successful organization that will benefit the children of DC. Without you there is no way we could pull this off. So join us!
Below are the roles that we are currently filling for this year. If one of them sounds perfect for you, please e-mail the Co-Directors, Kelly Waldron and Frank Lattuca, at kellyw@handsondc.org and frankl@handsondc.org.
Please note that not all positions require the same time commitment. You are also welcome to work on more than one committee or more than one task. You don't need any special skills to become part of Hands on DC.
Corporate and Group Sponsor Coordinators
- Contacts a list of potential sponsors (provided by the Fund Raising Co-chairs) and follows up with them to gauge their sponsorship interest.
- Follows up regularly to check on status of sponsorship; provides any additional information (or completes applications) necessary for sponsorship.
- Once sponsorships are secured, determines if the sponsor is participating in the Work-a-Thon – encourages them to sign-up their team online, invites them to Team Leader training, solicits any school preferences.
- Continues to answer questions for the sponsor teams until they are officially assigned to a school for the event.
Adopt –A-School Coordinator
- Contacts a list of potential sponsors (provided by the Fund Raising Co-chairs) and follows up with them to gauge their interest in being an Adopt-a-School -- a $500 sponsorship level.
- Follows up regularly to check on status of sponsorship.
- Once sponsorships are secured, determines if the sponsor is participating in the Work-a-Thon – encourages them to sign-up their team online, invites them to Team Leader training, solicits any school preferences.
- Continues to answer questions for the sponsor teams until they are officially assigned to a school for the event.
Foundations Coordinator
- Contacts a list of foundations (provided by the Fund Raising Co-chairs) and follows up with them to determine grant application requirements.
- Fills out appropriate grant applications and provides other supporting documents to the foundation.
In-Kind Donation Coordinator
- Works with Sites Committee to determine materials that should be sought for bulk donations and pursues those donations.
- Works with local food and restaurant chains to secure food for the Work-a-Thon and other event days.
- Solicits prizes for volunteers and teams that collect the most pledges.
Registration Coordinator
- Writes instructions for Team Leaders on how to register/manage your team online
- Troubleshoots registration questions
- Tracks volunteer registration daily and checks for obvious errors in the registration data
- Follow-up with Team Leaders who don’t have many volunteers registered, and coordinate with others (such as Corporate and Group Sponsor Coordinators) to follow-up with Team Leaders.
Websites Coordinator
- Updating the content of the main Hands on DC website.
- Needs to know HTML and know (or be willing to learn) PHP.
Social Media Coordinator
- Developing a strategy to better engage our stakeholders through web 2.0 technologies
- Maintaining a Hands on DC presence on appropriate sites (Facebook, Myspace, etc.)
Special Projects Coordinators
- Will organize a specific fund raising event, happy hour type event, or service project as needed.
Historian
- Ensures that photographs (or video) are taken at all projects.
- Archives pertinent news coverage related to Hands on DC and DC Public Schools.
- Works with the Websites and Web 2.0 Coordinators to ensure photos and articles are properly stored and publicly available.
Site Coordinator (SC)
- Responsible for managing projects and volunteers at a particular school (“site”) on the day of the work-a-thon, Saturday, April 25th, 2009.
- SCs work closely with our Regional Coordinators on developing projects, coordinating details with the school, and handling logistics.
- On the day of the work-a-thon, the SC arranges supplies and assigns volunteer teams to projects when the volunteers arrive at the school.
- SC’s communicate in the weeks before the event with the teams that are assigned to work at their school.
- SC's also receive training in February and March.
Site Registrar (SR)
- Assist Site Coordinator on Event Day with volunteer check-in and other management activities
- Collect pledge money (if applicable) from volunteers
- Organize forms and attendance sheets and return to Hands on DC on Event Day
- Prior to Event Day:
- Contact Team Leaders assigned to your school and give logistical information and reminders
- Seek in-kind donation for lunch on Event Day (talk to school Principal)
